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Development Coordinator, Visual Arts Centre of Clarington

Application Deadline: 01 December 2017
Start Date: 02 January 2018
Salary: $15.00 - $18.00
Term: Part time Permanent

Organization Description:

The Visual Arts Centre of Clarington (VAC) is a public, non-collecting gallery exhibiting local, regional, and national contemporary visual art and offering arts education in the Durham Region. Its mission is to nurture the cultural development of the community by encouraging the creative impulse through arts education, exhibition and promotion.

Position Description:

Reporting to the Executive Director of the VAC, the Development Coordinator will work in the gallery’s main office as an integral part of the team to engage with visitors and members of the public and lead the administrative duties related to fundraising, volunteer development, and strategic planning to increase the capacity of the Visual Arts Centre of Clarington. Additionally, the Development Coordinator will be involved with stewardship activities related to non-profit fundraising and relationship management, including working with a team of volunteers and staff to create and implement the fundraising, development and communications strategies as well as donor and grant research and tracking.

The Development Coordinator is expected to work 20-25 hour per week, including some evenings and weekends to accommodate activities such as board meetings, exhibition openings, fundraisers, and other public events. Responsibilities include:

  • Assisting with the creation and implementation of the Development Plan that incorporates a range of strategies including annual appeals, major donors, grants, corporate and individual appeals, and special events.
  • Support event and other committees, including taking meeting minutes and sharing them with committee members in a timely fashion.
  • Working with committees and the Executive Director in establishing and adhering to budgets and goals.
  • Assisting with event preparation, attending events to manage volunteers and assist in set up, implementation, and clean up.
  • Leading the production and implementation of appeal campaigns and other fundraising communications and strategies.
  • Planning and executing fundraising events.
  • Designing and running reports to track results of events.
  • Recording donations on an ongoing basis in the donor database, and generating acknowledgments and thank you letters.
  • Attending networking events with the Executive Director and Curator to increase professional networks, refine relationship management skills, and enhance the VAC outreach and capacity.
  • Recruiting, scheduling, and ensure a positive experience for volunteers.
  • Performing administrative duties as needed including filing, copying, sorting, mailing, etc.


The ideal candidate for this position will have:

  • Post-secondary Degree in, marketing management, arts management, business, communications, public relations, fine arts, museum studies, or a related field
  • Minimum of one-year event planning/coordinating or related experience.
  • Minimum of one year of non-profit development or related experience.
  • Proficiency in Microsoft Word, Excel, PowerPoint, Publisher, Access, etc.
  • Ability to multi-task and manage multiple projects and deadlines
  • Ability to write grants.
  • Strong attention to detail with ability to analyze information.
  • Ability to work well in a team environment, this includes the ability to work with the public, fellow employees, volunteers and Board of Directors.
  • Ability to work independently and be self-motivated
  • Ability to anticipate risks opportunities and provide solutions beforehand.
  • Ability to meet deadlines.
  • A basic working knowledge of common office equipment.

How to Apply:

Deadline for applications is: 01 December 2017

Applications must include:

  • a cover letter (no longer than two pages) addressing the necessary qualifications for this position, and
  • a current resume (no longer than three pages), submitted as one or two attachment(s) to an email message that has “VAC Development Coordinator” in the subject line, to:

Dionne Powlenzuk
Executive Director
Visual Arts Centre of Clarington

The Visual Arts Centre of Clarington is committed to the principles of equity in our hiring practices and welcomes applications from persons of all cultural backgrounds, gender identities, and abilities. Acknowledging that our facility is not a fully accessible building, we attempt to be as inclusive as we can in our hiring process. Please contact us and we will do our best to accommodate your needs. We thank all applicants; only those selected for further consideration will be contacted.


For more information about this position, please contact:

Dionne Powlenzuk

Visual Arts Centre of Clarington
143 Simpson Avenue
Bowmanville, Ontario L1C 3K8





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