CITY OF MISSISSAUGA
COMMUNITY SERVICES DEPARTMENT
CULTURE DIVISION
requires a
GRANTS OFFICER
(part-time – up to 27 hours per week)
(temporary up to 6 months)

JOB SPECIFICATIONS:

• Minimum post secondary education diploma or degree in Arts Administration, Business, or related discipline. 
• Demonstrated knowledge and experience in/or combined experience in the areas of municipal grant administration, including but not limited to: research, analysis, report writing, community development, and arts administration.
  
• Previous experience in working in a granting capacity with a wide range of community groups/stakeholders involved in developing and/or undertaking arts and culture projects.
  
• Strong organizational, time management and administrative skills, including strong word processing and database management skills are required.
  
• Ability to liaise with community groups and all levels of government required.
  
• Awareness of provincial legislation governing municipal granting and non-for-profit organizations.
  
• Sensitivity to local issues and proven ability to deal effectively with confidential matters.
• Ability to understand financial reports, business plans and operating budgets.
  
• Ability to communicate detailed information well in both verbally and written forms.
  
• Must be detail oriented, self motivated with the ability to work independently.

PRIMARY RESPONSIBILITIES:

Reporting to the Manager of Culture Operations, or delegate, this position is responsible for the administration of the Arts and Culture, and Community Cultural Festivals and Celebrations, grant programs.

Duties will include:

• Coordinates advertising and marketing of grant programs to the arts and culture community of the City of Mississauga.
• Coordinates and facilitates annual grant information sessions.
• Develops communications related to granting opportunities, and presents grant program information at public meetings.
• Revises, creates and develops all grant forms including guidelines, operating budget forms, statistical forms grant applications, and quality assurance procedures.
• Assists with the development of grant policy.
• Advises applicants on potential eligibility and/or requirements pursuant to grant guidelines and policy.
• Interprets grant guidelines and/or policy, and communicates this information concisely to prospective applicants.
• Administers "Concerned Status" component of granting programs, including: scheduling check-in meetings, researching and advising organizations of opportunities for skill and organizational capacity development, review reports, advise on progress, and communicate successes/progress to grant assessors.
  
• Reviews all grant applications for eligibility, and completeness.
  
• Maintains grant database and files, ensuring accuracy and completeness.
• Outreaches to arts community and establishes grant assessment committee.
• Facilitates grant assessment committee evaluation process including but not limited to: preparing review binders, establishing grant assessor panel; couriering binders to assessors, facilitating grant scoring process, recording grant scores and commentary, tabulating recommended grant awards, and managing prospective awards within allotted budget.
  
• Coordinates a review and response from the City's Finance Department on all grant applicants financial documents and reports.
• Maintains quality assurance with CADAC (Canadian Arts Data / Données sur les arts au Canada).
• Liaises, advises and prepares all correspondence and documentation to grant applicants.
  
• Provides customer service, one-on-one assistance for community groups seeking funding.
• Establishes and distribute promotional tools to benefit community groups, including grants updates, web pages, and printed materials.
• Stays abreast of local, national, and international grant issues.
• Other related duties as assigned.

HOURLY RATE: $29.85- $39.80

In order to submit your application for this opportunity please apply on-line at www.mycitycareer.ca. The deadline to apply is Monday, September 3, 2012.

A Criminal Record Search will be required of the successful candidate, at their own expense, to verify the absence of a criminal record which is acceptable to the City.
We thank all who apply, however, only those candidates selected for an interview will be contacted.
All personal information is collected under the authority of the municipal Act.
We are an Equal Opportunity Employer.